Do you need to obtain a new licence, modify/renew or replace an existing licence for an agency? You will find all the necessary information here. You can download the appropriate form or fill it out online while learning about the steps to follow to submit your request.
In Québec, businesses that offer private security services are obliged to have an agency licence to operate their activities. These businesses must obtain a licence in one or more of the following 6 security activities :
- Locksmith work
- Transport of Valuables
- Electronic Security Systems
- Security Consulting Services
Obtaining an Agency Licence
Making the Licence Request
As representative of your agency, you must send us the documents and pay certain fees.
The licence application must include all of the following documents:
Originaland complete "Agency Licence Application" form, duly filled out and signed.
Payment of fees (see Section N of the agency licence application for methods of payment).
A copy of the incorporating document, contract of partnership or a copy of the initial declaration of registration made with the Registraire des entreprises du Québec, as the case may be.
Legal Structure of your Agency
Documents to Send
Copy of the company’s constituting act, or, in other words, the legal documents that
You can also send the agency’s Registration Certificate.
The Partnership Agreement all the associates signed to create the partnership.
The Licensing Declaration that you made with the Registraire des entreprises du Québec.
Appendix 1 of the agency licence application– Certificate of insurance, duly filled out and signed, proving the agency is protected by a civil liability insurance policy of at least $1,000,000 per incident and covering the reparation of the bodily injuries, moral damages and material damages which could result from the agency's activities.
Proof, duly filled out and signed,that the agency has a surety bond of $10,000 in favour of the BSP, valid for the entire duration of the licence and for its private security activities.
Appendix 2 of the agency licence application – Other establishment(s) in Québec, if the number of establishment in Québec requires it, as required in Section D of the application.
Appendix 3 of the agency licence application – Security verification of owners, shareholders, partners, directors, if you check the "Legal Person/Partnership" box in Section J of the application.
A copy of the representative’s driver's licence issued by the SAAQ or, in the absence of such a licence, a copy of another piece of photo identification issued by a competent government authority.
A copy of the bankruptcy judgement and certificate of discharge, if applicable, if you answer "Yes" in Section E of the application.
1- To make an agency licence request, you must pay the fees of $112 for each of the people verified by the Verification of Security Conditions.2- To obtain an agency licence, you must pay annual fees. These fees are the same that you must pay each year to conserve the validity of your licence :
|Security guard agency||$2,817|
|Electronic Security systems agency||$1,290|
|Transport of valuables agency||$1,290|
|Security consulting agency||$1,994|
These fees will be reimbursed to you if your licence request is refused.
Attention! If your agency wishes to engage in private security activities in more than one category, it must obtain a different licence for each category.
As such, your agency must pay the annual fees for each licence it requests, and this, even if all the requests are submitted simultaneously.
Proof of ReceiptTo confirm that we did receive your Licence Request, we will send you a proof of receipt by e-mail.
You will not receive a proof of receipt by mail. It is, therefore, important to supply us with your e-mail address in the Form to Request an Agent Licence and ensure that it is clearly legible.
Attention! Your proof of receipt will only prove that you have made a licence request. You must wait to receive your licence before engaging in private security activities.
Decision of the Private Security Office
Before granting an agency licence, we must verify that :
1- Your agency respects the following conditions:
- It possesses at least one institution in Quebec;
- The company is solvent;
- It possesses civil liability insurance in the amount of at least $1,000 000 per incident.
- This insurance must cover bodily injury, and moral and material damage that could result from the agency’s actions; and
- It must provide a pledge of $10,000 to guarantee its obligations.
3- The people verified by the Verification of Security Conditions must respect the conditions in accordance with the law.
We will send you our decision within a period of 4 to 8 weeks after having received your payment and all the documents listed in the « Documents » section above. Our response could be delayed if your payment or your documents do not meet the specifications.
Request RefusalWe could refuse your agency licence request if :
- You or your agency do not respect the conditions; or
- if, over the course of the five past years, we have refused, not renewed, suspended or revoked the licence of an agent or agency of one of the people verified by the Verification of Security Conditions.
Once your Agency has its Licence
Displaying the LicenceYour agency must display its licence or one of the official copies provided to you by us in each of its establishments. The licence or an official copy must be displayed in a place where it is easy to see and to read.
Payment of Annual FeesYour agency must pay fees every year to conserve the validity of its licence. These fees are the same as those you paid for the licence request.
You must make the payment before the due date inscribed in your agency licence.
For example, if it is inscribed : « valid: 2010-07-22 to 2015-07-21 » on your licence, you must pay the annual fees by July 21st, the latest, every year.
In all cases, we will send you a letter 30 days before the expiry date to remind you and explain how to pay. We will send you an aknowledgment as soon as we receive your payment.
Advise us of Any ChangesYou must advise us, by writing, of all changes that could affect the validity of your agency licence. For example:
- agency contact details (address, phone number, etc.)
- names used by the agency
- addition or closure of branches
- addition or retirement of administrators
- affiliation or fusion with another agency
- nature of activities
- change of shareholders
If you change your address, you can also complete the pertinent sections in the Form to Request an Agency Licence.
You can send us your notice by mail, by e-mail, or by fax.
Adding a Category to your Agency Licence
Adding a Category to your Agency Licence
You can request an additional licence for each of the categories of security activities where your agency does not yet have a licence. To do so, you must complete the pertinent sections of the Form to Request an Agency Licence.
As soon as you make your request, you must pay the annual fees for each licence category that you wish to add.
Renewing an Agency Licence
Renewing an Agency Licence
The licence will be granted to your agency for a period of 3 years. You must, therefore, submit a request to renew your licence every 3 years by filling out the pertinent sections in the Form to Request an Agency Licence.
This request must be sent to us at least 60 days before the expiry date of your agency’s licence. We will send you a letter to remind you.
At the moment that you submit your request, you must pay the annual fees for each or all of the licence categories you wish to renew.
You must also pay the applicable fees for the Verification of Security Conditions:
- $113 for each person verified who has not yet been verified;
Replacing an Agency Licence
Replacing an Agency Licence
Authorizing Access to the Agency File
Authorizing Access to the Agency File
The information we keep in your agency file is confidential. If your agency would like to licence someone to have access to it, your representative must give us authorization, in writing, by sending us a Form to Authorize the Communication of Personal Information.
This form could, for example, licence someone to access the company file in place of the representative if they are on vacation or not available for a period of 45 days or less.
Ceasing Agency Activities
Ceasing your Agency Activities
Other Useful Information
Hiring Temporary Employees
Your agency can hire agents on a temporary basis for an exceptional event or for the specific needs of an investigation.
An exceptional event could be:
- a sporting activity;
- a cultural activity;
- a labour dispute;
- a pandemic;
- a disaster.
it must provide us with a written declaration that explains why and how it will temporarily require the services of the agent.
This declaration must also outline :
- the nature of the activities the temporary agent will engage in;
- the date of the event or the investigation; and
- the name and licence number of the person who will be supervising the temporary agent.
Once the licence is granted, the agency must ensure that the temporary agent remains under the supervision of a person who possesses an agent licence in the same category; and
As soon as the agency no longer requires the services of the temporary agent, they must advise us in writing. This notice must be sent to us by mail or e-mail.
The Different Categories of Private Security Activities
Guarding: Surveying or protecting people, things or valuables in order to protect and prevent.
Investigation : Searching for people, information or things.
Locksmith work: Installation, upkeep and reparation of locking devices
Transport of Valuables: Transporting money, securities or objects of value.
Electronic Security Systems: Installation, maintenance and surveillance of alarm systems, video surveillance or access control.
Security Consulting Services: Consulting in methods of protection against theft, intrusion or vandalism.
Should you require it, we invite you to consult the legal definitions of the different categories of private security protection in Article 1 of the Private Security Act.
The Verification of Security Conditions
The Private Security Act obliges us to make certain verifications with the Sûreté du Québec before granting an agency licence.
For an agency to be granted their licence, therefore, the people who have been verified must :
- not be judged guilty of a criminal infraction or another infraction that is associated with the private security activity you are requesting an agency licence for, and
- be of good moral character, which means they must conduct themselves according to society’s morally acceptable mores.
The people verified in the verification of security conditions are the following :
- If the agency is an individual enterprise:
The representative of the agency; and
the owner of the agency.
- If the agency is a partnership or a moral person :
The representative of the agency;
the administrators of the agency; and
the associates or stockholders who have a significant share in the agency, which means :
associates who hold 10% or more shares in the company, or
any shareholder who, directly or indirectly, holds 10% or more of the voting shares in the agency.
If addition, if one of the shareholders or associates holding a significant share of the agency is a company or a moral person, you must provide us with information on:
the administrators of this company or moral person; and
the associates who have a significant amount of shares in this society or moral person, which means:
associates who hold 10% or more shares in this company; or
the associates who hold, directly or indirectly, 10% or more voting shares of this moral person.
Commissioner of Oaths: A person who is authorized by the government and who has the power to vouch for another person. This endorsement is helpful in making a signature or testimony appear more official or more credible.
To find a Commissioner of Oaths, you can :
- consult the Search for a Commissioner of Oaths available on the Justice Québec web site; or
- call the Commissioner of Oaths Customer Service at :
514 -864-5761 (Montréal and surroundings)
418-528-5761 (Québec and surroundings)
1-855-297-5761 (toll-free in Canada).
Individual Enterprise: Company run by a sole person that is referred to as a «freelancer » or « independent worker ». This person works for themselves, and it’s that person who reaps all the benefits and incurs all the debts.
The enterprise numbers in Québec (« NEQ ») that a person obtains when they register their individual enterprise at Registre des entreprises du Québec always start with the number « 22 ».
Moral Person: Legal entity that is distinct from the people who run the company or are members within it. It is called a « corporation » or « company ». This entity is « incorporated» and bears the abbreviation « Inc. » in its name (ex : 9111-1212 Québec Inc.).
Like an individual, a moral person possess what we call a « legal personality ». It has its own rights and responsibilities. It can, for example, sign contracts, own property, and pay its employees.
A moral person possesses what we call a « constitutional act», which is a document that it submits to the government to confirm its creation.
The constitutional act of a moral person most notably corresponds with its « charter » or its «Certificate of Constitution».
A moral person also possesses « constitutional status», which is also sometimes referred to as « incorporation documents».
The enterprise numbers in Quebec (« NEQ ») that a moral person obtains when they register at the Registre des entreprises du Québec always begin with the number «11».
Respondent: A person who can confirm the identity of the repreentative. To comply with the requirements of the Bureau de la sécurité privée, the respondent must:
- be 18 or older;
- be a Canadian citizen or permanent resident;
- have known the person applying for the agent licence personally for at least 1 year;
- authenticate a photo of the applicant;
- be available to answer the Bureau's questions.
Representative: Person authorized by the agency to represent it and communicate with the Private Security Bureau. The representative must be a full-time member of the agency.
Company: Grouping of people (called « associates») that have united to engage in a common activity. They could also be referred to as a firm, society, or partnership.
Generally, associates sign a «Company Contract » to get their company up and running.
The enterprise number (« NEQ ») that they receive when they register at the Registre des entreprises du Québec always start with the number « 33 ».